A practical 25-point scorecard for teams commissioning video, photography, event coverage, or social content in Riyadh. Use it before a supplier is booked, then repeat it at the final pre-production meeting. The score is not a quality guarantee; it is a transparent way to expose preventable production risks early.

How to use the scorecard

Give each statement one point when it is confirmed in writing. A score of 21–25 means the project is ready for production. A score of 16–20 means filming can proceed only after the remaining owners and deadlines are assigned. At 15 or below, postpone the shoot or reduce scope: unresolved access, approvals, rights, or deliverables usually become expensive on production day.

1. Objective and audience — 5 points

The business objective is stated in one sentence.
The primary audience and intended action are defined.
One decision-maker owns the final approval.
The core message is approved in Arabic, English, or both as required.
Success will be measured using agreed indicators such as qualified enquiries, attendance, completion rate, or asset delivery.

2. Scope and deliverables — 5 points

Every deliverable has a format, duration, aspect ratio, resolution, and quantity.
Horizontal, vertical, square, subtitled, clean, and short-cut versions are listed separately.
The production scope distinguishes filming, photography, editing, motion graphics, sound, and platform adaptation.
Review rounds, reviewers, and feedback deadlines are confirmed.
The delivery date and file-transfer method are documented.

For campaign planning, use Hekka’s commercial video production and social-content production pages to compare common deliverables.

3. Location, access, and Riyadh logistics — 5 points

The venue contact, loading route, parking, security access, and crew arrival time are confirmed.
Filming permissions and any venue, brand, speaker, or attendee restrictions are documented.
Prayer times, traffic, weather exposure, and sound conditions have been considered in the schedule.
Power, internet, holding space, equipment storage, and backup positions are confirmed.
A fallback plan exists for delayed access, schedule changes, or an unavailable location.

Event teams can also review our guidance for conference and exhibition coverage in Riyadh and corporate and national-event coverage.

4. People, content, and rights — 5 points

Speakers, interviewees, presenters, and their arrival windows are confirmed.
Arabic and English names, titles, logos, supers, and pronunciation notes are approved.
Appearance releases, music rights, location releases, and third-party asset permissions are assigned.
The interview questions, shot priorities, and must-capture moments are approved.
Sensitive, confidential, private, or restricted content is marked before filming.

5. Production control and delivery — 5 points

The crew structure, equipment plan, call sheet, and emergency contacts are shared.
Camera, audio, lighting, data, battery, and media backups match the production risk.
Footage backup and naming procedures are defined before the first card is recorded.
The client representative who can make on-site decisions is present or reachable.
The handover includes final masters, platform versions, captions or transcripts, and an agreed archive period.

What the score reveals

A low score does not automatically mean a larger budget is required. It usually means the project needs clearer decisions. The most consequential gaps are approval ownership, access, rights, deliverable specifications, and on-site decision authority. Resolving those items protects both the client and production team.

Pre-production questions buyers should ask

Which assumptions are included in the proposal, and which would change the scope?
Who owns permits, releases, music licensing, and venue coordination?
What happens if the event schedule changes or an interviewee is late?
How are files backed up during and after production?
Which versions are included for each platform and language?
What evidence from comparable Riyadh work supports the proposed approach?

Download-free working template

Copy the 25 statements into your brief and add three columns: owner, deadline, and evidence. Evidence can be an approved script, venue email, call sheet, release, delivery matrix, or named decision-maker. Re-score the project 48 hours before filming and address every zero in the access, rights, and approval sections.

Need a production-readiness review?

Hekka | حِكى provides video production, photography, event coverage, commercial campaigns, and social content in Riyadh. Send Hekka your brief for a scope review based on the actual deliverables, schedule, venue, and approvals required.